Writing a resignation email or letter can be overwhelming. Therefore, there are a few things to consider while drafting a letter of resignation. This is because resignation is an essential communication tool in HR functioning.
Besides, writing a polite resignation letter is also a great way to maintain professional relationships. It is a formal document reflecting you and your professionalism. So, by making it memorable, you can leave a lasting impression on your colleagues and maintain a positive bond for years (with the organization and its colleagues).
Give as much notice as possible
Before you hand in your resignation, check your employment contract for any required notice periods. Most standard employment agreements require two weeks’ notice, but you may be required to give more, less or none at all depending on your job.
Hand in your resignation in person (where possible)
If you can, give your resignation in person. Whether you’re on site or remote, set a time to meet with your manager one on one, to privately tell them your intention to leave. After your meeting, you should also send them a copy of your resignation letter via email for official documentation of your notice.
Get into a positive mindset
Mentally preparing to hand in your resignation can help you feel more confident in a potentially uncomfortable situation. If you’re feeling stressed or anxious, keep your mind on the exciting road ahead and stay in that positive mindset during the meeting.
Handle any negative reactions with grace
While you would expect a professional response from a manager, this is not always the case. A resignation can come as a shock to an employer, especially if there has been minimal communication up to this point. If their reaction isn’t positive or they try to convince you to stay, hold your ground. Try to bring the conversation back around to a positive note, offering to assist with making the transition as easy as possible. If they continue to be negative, thank them for their time and excuse yourself from the conversation.